You want to use your meeting time as effectively as possible. Drawing up a good meeting agenda will help you achieve this. In this blog we explain why this is the case and what a good board meeting agenda should fulfill for an effective board meeting.
A clear agenda is always important if you want to meet efficiently. This is even more important for a remote meeting. Because you miss a large part of the non-verbal communication during an online meeting, it is doubly important that you are completely clear in all your other forms of communication. For example in the meeting agenda.
With a good meeting agenda you reach a number of goals:
In Easy2Meet the agenda is the basis of your minutes. This way, a carefully drawn up agenda saves time afterwards.
Always put the general information such as date, time, location or meeting link (the answer to 'where?' at an online meeting) and the scheduled attendees at the top. Because this is at the top, everyone can easily find this information.
At a meeting with Easy2Meet you can enter things like date, time and attendees in advance, so everyone can automatically find it at the right place in the meeting agenda.
Because all those involved are together, an online meeting is a convenient time for announcements. Do you doubt if there will be any questions following an announcement, or if there will be a discussion? If so, please put it on the meeting as a meeting point. You prefer to keep the meeting item 'announcements' short and concise.
Make sure the topics are in line with the purpose of the meeting. If this is not the case, you must either adjust the purpose or the items of the meeting. For each meeting item, briefly describe what it is about and refer to any appendices. You should also note here who any speakers are. In order to monitor the time, you can write down how much time has been scheduled for each item.
For an effective meeting, it is important that meeting participants can view the agenda well in advance of the meeting. So share it in time, so that everyone can read it and prepare otherwise. As a meeting organizer you can make changes in Easy2Meet at a later time, or add documents to the meeting agenda. So you don't have to wait until the last moment and you can provide everyone with information on time.
Would you like to organize board meetings based on Teams and Easy2Meet? Schedule a demo now!