As a Personal Assistant you are the spider in the web in organising and facilitating meetings. Planning in overcrowded agendas, drawing up minutes, printing out, making adjustments and (re)distributing meeting documents takes a large part of your valuable time. Many Management Assistants already work paperless and use Dropbox, for example, or distribute meeting documents by e-mail. But how do you keep control and overview on this? Paperless meetings solve this problem and bring you back into control!
Paperless meetings with Easy2Meet
Easy2Meet is an online conference-app that makes paperless meetings possible. We'll list three properties for you, with which you as PA will make the difference:
Get more out of Outlook
Easy2Meet combines with your Outlook (Exchange) environment. This gives you insight into the availability of the internal participants from the conference-app and you can immediately schedule the appointment in the agendas. So you plan from within the meeting and not from all separate agendas. Think around for a moment, but this will save you time.
Easy2Meet also has a handy Outlook Add-in. Via the button in the ribbon, each participant can access the linked conference documents directly from Outlook.
Fast and secure distribution of minutes
Easy2Meet uses SharePoint to store all documents in one central location. Safe within your own Office 365 environment. You can share all minutes, decision lists and agenda items with the participants directly from the meeting app. This way, you can be sure that everyone always reads the latest version.
Most organisations already work with Office 365, so you probably already have the preconditions in house.
All conference documents at hand from your tablet or mobile phone
Easy2Meet works on Windows, iOS and Android. To participate in a meeting, your mobile device is the only thing you need. From the app you have access to all previous minutes and you can make notes or shading elements before, during and after the meeting. What you normally did on paper, you can now do via the app.
There is no need to print anything any more, so there are no more sensitive documents with notes. And our precious environment is also saved!
Do you want to see Easy2Meet or try it out yourself? fill in our contactform
Easy2Meet® Paperless Meetings on Office 365 has been developed by the enthusiastic development team of I4-YOU Business Solutions. "Originating from a need for an intuitive user interface, fueled by years of experience in Microsoft business solutions."